How Secure Are My Business’s Passwords?

4 min read

With alerts about compromised accounts on our phones and high-profile data breaches making headlines, password security feels more uncertain than ever. Wondering how strong your business’s passwords are and how to improve them? Here’s what you need to know.

Why Is Password Security Important for Businesses?

Passwords are your business’s first line of defense against unauthorized access to accounts, emails and databases. However, our tendency to choose easy-to-remember passwords often leads to vulnerabilities such as:

Common Password Security Mistakes Businesses Make

Many businesses unintentionally leave themselves vulnerable by making a few common mistakes:

Are you worried that your passwords may be on the dark web or that your password strategy isn’t up to snuff? Reach out to Adoverse IT for a free dark web scan and password audit.

How Weak Passwords Are Cracked

Cybercriminals commonly use three methods to crack weak passwords.

Brute Force Attacks

Automated tools try possible password combinations using databases of popular choices, leaked options and even dictionary words. This method has become more effective than ever for guessing short passwords.

Phishing

Cybercriminals send deceptive messages that trick users into revealing their passwords. A common tactic involves fake emails that appear to be from a trusted source, directing users to enter their credentials on a fraudulent website.

Social Engineering

Attackers use psychological manipulation and direct contact to trick people into disclosing passwords or confidential information. For example, scammers may impersonate an authority figure, like the IRS, over the phone to exploit fear or trust for sensitive data.

What Defines a Secure Password?

Three main factors contribute to password strength—length, complexity and randomness. Let’s explore each of these in more detail.

Passwords Should Be Lengthy

Aim for at least 12 characters at all times. For stronger protection, opt for 20-30 characters whenever allowed.

Passwords Should Be Complex and Difficult to Guess

While websites may require a mix of letters, numbers and symbols, complexity alone doesn’t guarantee security. Avoid common choices like “password,” simple repeating sequences or pop culture references (e.g., Marvel characters).

Passwords Should Be Unique and Unpredictable

Avoid using personal information, such as family or pet names, as these can be easily found on social media or exposed in data breaches. Instead, consider the passphrase method, which involves creating memorable yet random combinations of words that are difficult for hackers to guess but easy for you to remember. Examples include “PurpleMonkeySailboatOcean123!” and “SunnyMeadowDancingFox789%.”

How to Manage Long, Complex, Random Passwords

Keeping track of passwords can be overwhelming, but a password manager can help. This tool generates, stores and automatically fills in strong passwords for all your business accounts, securely encrypting your data so only you and your team can access it. For an even easier experience, partner with an expert IT company to eliminate the stress and hassle of managing strong passwords altogether.

The Importance of Multi-Factor Authentication (MFA)

In addition to strong passwords, businesses should add an additional layer of security by incorporating Multi-Factor Authentication (MFA). MFA requires users to verify their identity with a code received via text, a code sent from an authenticator app or even biometrics (e.g., a fingerprint). With MFA in place, even if someone cracks a password, you can rest easy knowing the risk of unauthorized access is significantly reduced.

Fully Protect Your Business With Adoverse IT

Password security is becoming more essential every day. Adoverse IT offers personalized cybersecurity solutions that safeguard your data, prevent unauthorized access and ensure your passwords are working for you. Schedule a free consultation today and discover the difference we can make in securing your business.